Transparency Talk

Category: "Open Licensing" (2 posts)

Getting Practical About Open Licensing
January 11, 2018

Kristy Tsadick is Deputy General Counsel and Heath Wickline is a Communications Officer at the William and Flora Hewlett Foundation, where they created an Open Licensing Toolkit for the foundation’s staff and its grantees in 2015. This post is part of the Glasspockets’ #OpenForGood series in partnership with the Fund for Shared Insight. The series explores new tools, promising practices, and inspiring examples showing how some foundations are opening up the knowledge that they are learning for the benefit of the larger philanthropic sector. Contribute your comments on each post and share the series using #OpenForGood.

Kristy_Tsadick photo
Kristy Tsadick
Heath_Wickline photo
Heath Wickline

Some of the biggest barriers to open licensing—an alternative to traditional copyright that encourages sharing of intellectual property with few or no restrictions—are practical ones. What rights are authors really giving others when they openly license their work? How do authors decide on the right Creative Commons license for their work? And having decided to openly license what they’ve created, how do authors actually let others know about their decision?

The Hewlett Foundation, where we both work, has a long history of supporting openness and transparency, and when Larry Kramer joined the foundation as president in 2012, he decided to make a renewal of that commitment a key part of his tenure. In 2015, that renewed commitment resulted in a decision to extend our support for open licensing to require it on works created using grant funds, underlining our belief that if grants are made to support the public good then the knowledge they generate should also be considered a public good.

To successfully implement this idea, we knew we would have to offer some concrete guidance to our program staff and grantees on both what we were asking of them and how to do it. We also knew we wanted to create a policy that would offer our grantees flexibility to comply with it in ways that made sense for their organizations. Both ideas are embodied in the Open Licensing Toolkit for Staff that we developed.

The kit is structured to help the foundation’s program staff decide to which grants the new rule applies, introduce open licensing to grantees, and help clarify what an open license on written works will mean for them. It uses FAQs, a “decision tree,” template emails and other documents to walk through the process. There is even a guide to marking works with a Creative Commons license to make clear what information is needed along with the copyright notice. And while the kit was designed with Hewlett Foundation staff in mind, we also wanted it to be useful for grantees and others interested in expanding their understanding and use of open licenses—so, of course, the toolkit itself carries a broad Creative Commons license.

Hewlett_toolkitIn thinking about which of our grants would be in scope for open licensing, we realized early on that general operating support is incompatible with the policy because those funds are given “with no strings attached.” Beyond even this broad exemption, we wanted to allow plenty of space for grantees to select licenses or request an exemption where they felt open licenses could do harm to them financially. It’s been gratifying to see how grantees have recognized the spirit of the new policy, and how infrequently they’ve requested exemptions—so much so that we stopped tracking those requests about a year after instituting the new policy. In one area where we did often see requests for exemptions—in grants to performing arts organizations, where the “work” is often a performance and selling tickets to it or recordings of it central to a grantee’s business model—we recently decided to change our standard grant agreements to recognize the need for this exemption.

Our goal in adopting the new policy was to show others what open licensing could mean for them—the way it can help spread knowledge and increase the impact of philanthropic resources. In that, we’ve been extremely successful, as other organizations have built on our toolkit, and our policy, to encourage open licensing in their own work. The Children’s Investment Fund Foundation (CIFF), for example, based its implementation guide for its own transparency policy on our toolkit, and the U.S. Department of State included a link to it in its Federal Open Licensing Playbook to encourage open licensing across all federal agencies. And because we included a Creative Commons license on the kit to be #OpenForGood, other organizations—including yours—are free to use and build on our work, too.

Hardly anyone would argue against getting more impact for the same dollars or having their ideas adopted and shared by more people. But real-world implementation details get in the way. Our experience with our Open Licensing Toolkit shows that a practical, flexible approach to open licensing helped extend our impact in ways we never could have imagined.

--Kristy Tsadick and Heath Wickline

The Foundation Transparency Challenge
November 2, 2016

Janet CamarenaI often get asked which foundations are the most transparent, closely followed by the more skeptical line of questioning about whether the field of philanthropy is actually becoming more transparent, or just talking more about it.  When Glasspockets launched six years ago, a little less than 7 percent of foundations had a web presence; today that has grown to a still underwhelming 10 percent.  So, the reality is that transparency remains a challenge for the majority of foundations, but some are making it a priority to open up their work. 

Our new Foundation Transparency Challenge infographic is designed to help foundations tackle the transparency challenge. It provides an at-a-glance overview of how and why foundations are prioritizing transparency, inventories common strengths and pain points across the field, and highlights good examples that can serve as inspiration for others in areas that represent particular challenges to the field. 

Trans challenge_twitter1-01

Using data gathered from the 81 foundations that have taken and shared the “Who Has Glass Pockets?” transparency assessment, we identified transparency trends and then displayed these trends by the benefits to philanthropy, demonstrating the field's strengths and weaknesses when it comes to working more openly.

Transparency Comfort Zone

Despite the uniqueness of each philanthropic institution, looking at the data this way does seem to reveal that the majority of foundations consider a few elements as natural starting points in their journey to transparency.  As we look across the infographic, this foundation transparency comfort zone could be identified by those elements that are shared by almost all participating foundations:

  • Contact Information
  • Mission Statement
  • Grantmaking Priorities
  • Grantmaking Process
  • Key Staff List

Transparency Pain Points

On the flip side, the infographic also reveals the toughest transparency challenges for philanthropy, those elements that are shared by the fewest participating funders:

  • Assessments of Overall Foundation Performance
  • Diversity Data
  • Executive Compensation Process
  • Grantee Feedback
  • Open Licensing Policies
  • Strategic Plans

What’s In It for Me?

Community of Shared LearningOnce we start talking about the pain points, we often get questions about why foundations should share certain elements, so the infographic identifies the primary benefit for each transparency element.  Some elements could fit in multiple categories, but for each element, we tried to identify the primary benefit as a way to assess where there is currently the most attention, and where there is room for improvement. When viewed this way, there are areas of great strength or at least balance between strengths and weaknesses in participating foundations when it comes to opening up elements that build credibility and public trust, and those that serve to strengthen grantee relationship-building.  And the infographic also illustrates that philanthropic transparency is at its weakest when it comes to opening up its knowledge to build a community of shared learning.  For a field like philanthropy that is built not just on good deeds but on the experimentation of good ideas, prioritizing knowledge sharing may well be the area in which philanthropy has the most to gain by improving openness. 

“The reality is that transparency remains a challenge of foundations, but some are making it a priority to open up their work.”

And speaking of shared learning, there is much to be learned from the foundation examples that exist by virtue of participating in the “Who Has Glass Pockets?” assessment process. Our transparency team often receives requests for good examples of how other foundations are sharing information regarding diversity, codes of conduct, or knowledge sharing just to name a few, so based on the most frequently requested samples, the infographic links to actual foundation web pages that can serve as a model to others.

Don’t know what a good Code of Conduct looks like?  No problem, check out the samples we link to from The Commonwealth Fund and the Alfred P. Sloan Foundation. Don’t know how to tackle sharing your foundation’s diversity data?  Don’t reinvent the wheel, check out the good examples we flagged from The California Endowment, The Rockefeller Foundation, and Rockefeller Brothers Fund. A total of 19 peer examples, across seven challenging transparency indicators are offered up to help your foundation address common transparency pain points.

Why did we pick these particular examples, you might ask?  Watch this space for a follow-up blog that dives into what makes these good examples in each category.

#GlasspocketsChallenge

And more importantly, do you have good examples to share from your foundation’s transparency efforts? Add your content to our growing Glasspockets community by completing our transparency self-assessment form or by sharing your ideas with us on Twitter @glasspockets with #GlasspocketsChallenge and you might be among those featured next time!

--Janet Camarena

 

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About Transparency Talk

  • Transparency Talk, the Glasspockets blog, is a platform for candid and constructive conversation about foundation transparency and accountability. In this space, Foundation Center highlights strategies, findings, and best practices on the web and in foundations–illuminating the importance of having "glass pockets."

    The views expressed in this blog do not necessarily reflect the views of the Foundation Center.

    Questions and comments may be
    directed to:

    Janet Camarena
    Director, Transparency Initiatives
    Foundation Center

    If you are interested in being a
    guest contributor, contact:
    glasspockets@foundationcenter.org

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