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Building Your Social Skills
February 18, 2015

(Sally Crowley is the communications director for The John R. Oishei Foundation.)

Sally Crowley Last month, I wrote about some of the benefits of using social media as part of an integrated communications plan for foundations.

This month, I’d like to share a few of the lessons we learned, as well as our process for outlining and implementing different social media strategies, at The John R. Oishei Foundation.

Once I had buy-in from my teammates to dip our toes into “social waters,” we started by taking a look at what other foundations were doing.  We used the defined peer group that we are benchmarked against in the Center for Effective Philanthropy’s Grantee Perception Report. We found that some of our peers were very active in social outlets and others had very minimal presence. Promotion of foundation, grantee and partner events was a very common practice as was the sharing of news/media releases.

Being relative social “newbies,” we kept our objectives simple: increase awareness of the foundation’s goals and activities and support and promote our grantees and partners.

We then defined objectives that supported our foundation’s mission which is to be a catalyst for change to enhance the economic vitality and quality of life for the Buffalo Niagara region through grantmaking, leadership and network building. Being relative social “newbies,” we kept our objectives simple: increase awareness of the foundation’s goals and activities and support and promote our grantees and partners. Next, we fleshed out our strategy. A well-defined strategy is key to earning strong audience engagement.  We used the old-fashioned communications framework-- the 5 W’s: who, where, what, when and why. We identified:

Timing (when): We created a rough target schedule that defines how often we post content. We shoot for at least two postings per week, every week. This is minimal by most standards, but we wanted a goal we knew we could meet given our small staff. It also helps us keep content “post worthy.”

Types of content (what): We found it critical to keep our content manageable and somewhat easy to obtain and share. We work with countless grantees, partners and leaders who host a plethora of events, seminars, luncheons…you name it. So we decided that posts in support of events and community happenings would be at the top of our content list. News about Oishei, other foundations and philanthropy in general were next on our potential content list. Photo albums and links to videos from our grantees and of our own staff and board out in the community fill out most our ongoing needs. When this type of content gets scarce, we proactively look for infographics about philanthropy and positive local happenings such as art openings and seasonal celebrations.

Who within our organization will provide/develop/post content: In order to maintain our brand identity and consistent “voice” we agreed that posting would be limited to me, the communications director, and our knowledge management officer. We are a relatively small, close-knit group, with just nine full-time staffers, so we work very closely together on many major foundation initiatives. Program officers often supply us with input about grantees, news, etc. that we morph into posts.

We found it critical to keep our content manageable and somewhat easy to obtain and share.

Where: We again stuck with basics for now: Facebook, Twitter and LinkedIn. In order to maximize our reach and frequency, we’ve linked our Facebook page so that all of our posts are automatically “tweeted.”  We are considering hiring a social media company to take us to the next level, but hesitate to use our funds for that purpose. Our team is inherently frugal -- we’d rather use the funds for grants, mission-related investing, convening and other efforts that improve our community at this point.

“Why” circles back to the objectives we started with!

Lastly, we review the amazing analytics available from social media outlets to track our progress and tweak our strategies as we go along. We’ve seen that the most viewed posts for us are media releases, published articles and photo albums of on-site grantee tours.

What strategies have worked for you? Are you considering hiring a social media company to handle this type of communications for your organization?

--Sally Crowley

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